Agency: City of Pinole
Contact: Andrea Miller (amiller@ci.pinole.ca.us)
Phone: 510-724-9823
Deadline: 05/05/2016
More: RFP Detail Online
The objective of this Request for Proposal is to identify, select, and implement a proven public sector finance, payroll, and human resources (HR) system to replace the City’s existing system. The City seeks a qualified firm (Proposer) with the experience, expertise, and qualifications to provide a fully integrated, proven, state-of-the-art solution (New System).
At a minimum, the proposed New System should consist of the following integrated modules:
• Financial Management Modules:
• General ledger
• Budget preparation and management
• Position budgeting
• Financial reporting and business analytics
• Purchase orders
• Accounts payable
• Contract management
• Accounts receivable
• Online payment portal for cash receipts
• Bank reconciliation
• Treasury/Cash receipting
• Project and Grant Accounting
• Fixed Assets
• Document Imaging or Attachment Features
• Payroll module should include:
• Support a full in-house payroll function
• Electronic time card entry
• Electronic payment (ACH, etc.)
• Labor and benefits distribution
• CalPERS retirement reporting
• Human Resources module should include:
• Personnel Management
• Benefits Administration
• COBRA/Retiree Health Billing
• Personnel Action Processing
• Employee Portal/Self-Service
• Applicant Tracking
• Employee Event Tracking
In addition to the software modules identified above, the City is seeking a Proposer to provide professional services that will ensure a successful implementation. The professional services should include the following:
• Software installation and configuration
• Implementation consulting
• Training
• Data Conversion
• Documentation
• Project Management
• Software maintenance and support